- name
- invoice-generator
- description
- Generate professional invoices from project data — line items, tax calculation, payment terms, and formatted output. Supports freelance, agency, and SaaS billing. Tracks outstanding invoices and sends payment reminders.
- metadata
- version
- 1.0.0
- author
- TKDigital
- category
- Business Operations
- tags
- [invoice, billing, freelance, payment, accounting, business, finance]
Invoice Generator
Create professional invoices from project data with automatic calculation, payment terms, and tracking.
What It Does
- Invoice Creation — Generate formatted invoices from simple inputs
- Auto-Calculation — Line items, subtotals, tax, discounts, totals
- Payment Terms — Net 15/30/60, late fees, early payment discounts
- Client Management — Remember client details for repeat invoicing
- Outstanding Tracking — Track unpaid invoices, generate reminders
- Multi-Currency — USD, EUR, GBP, and more
Usage
Create an Invoice
Create an invoice:
From: [Your business name]
To: [Client name, address]
Invoice #: [Number or auto-generate]
Date: [Today or specific date]
Due: [Net 30 / specific date]
Line items:
1. [Service] — [quantity] × $[rate]
2. [Service] — [quantity] × $[rate]
3. [Service] — [quantity] × $[rate]
Tax: [rate]% or [none]
Discount: [amount or percentage] or [none]
Currency: USD
Payment method: [Bank transfer / PayPal / Stripe link]
Notes: [Any additional notes]Quick Invoice from Project
Invoice for this project:
Client: [Name]
Project: [Description]
Hours worked: [X hours]
Rate: $[X]/hour
Expenses: [List any]
Payment: Net 30
Generate the invoice with a professional layout.Monthly Recurring Invoice
Generate this month's recurring invoices:
Client A: $2,500/mo retainer (content services)
Client B: $1,500/mo retainer (social media management)
Client C: $500/mo (bot hosting + maintenance)
Include: invoice numbers (sequential), dates, payment terms, totalsOutstanding Invoice Report
Here are my issued invoices this month:
INV-001: Client A, $2,500, issued April 1, due April 30
INV-002: Client B, $1,500, issued April 1, due April 15
INV-003: Client C, $800, issued April 5, due May 5
Which are overdue? Draft payment reminder emails for any past due.Output Format
═══════════════════════════════════════════
INVOICE
═══════════════════════════════════════════
From: [Your Business] Invoice #: [INV-XXX]
[Your Address] Date: [YYYY-MM-DD]
[Your Email] Due: [YYYY-MM-DD]
Terms: [Net 30]
Bill To:
[Client Name]
[Client Address]
[Client Email]
───────────────────────────────────────────
Description Qty Rate Amount
───────────────────────────────────────────
[Service 1] [X] $[X] $[X.XX]
[Service 2] [X] $[X] $[X.XX]
[Service 3] [X] $[X] $[X.XX]
───────────────────────────────────────────
Subtotal: $[X.XX]
Tax ([X]%): $[X.XX]
Discount: -$[X.XX]
─────────────────
TOTAL: $[X.XX]
═══════════════════════════════════════════
Payment Methods:
[Bank details / PayPal / Stripe link]
Notes:
[Additional terms or thank you message]
Late Payment: [X]% monthly interest after due dateBest Practices
- Keep invoice numbers sequential (INV-001, INV-002...)
- Include clear payment instructions
- Send invoices within 24 hours of project completion
- Follow up on overdue invoices at 1, 7, and 14 days past due
- Pair with a cost tracking system for profit calculations
References
references/payment-terms.md— Standard payment terms explainedreferences/reminder-templates.md— Follow-up email templates for overdue invoices