Press Release Writing
Write professional press releases with research and fact-checking via inference.sh CLI.
Quick Start
Requires inference.sh CLI (infsh). Install instructionsinfsh login
# Research for fact-checking and context
infsh app run tavily/search-assistant --input '{
"query": "SaaS funding rounds Q1 2024 average series A size"
}'AP Style Format
Structure
HEADLINE IN TITLE CASE, PRESENT TENSE, NO PERIOD
Optional Subheadline With More Detail
CITY, STATE (Month Day, Year) — Lead paragraph with WHO, WHAT, WHEN,
WHERE, and WHY in the first 25 words.
Second paragraph expands on the lead with supporting details, context,
and significance.
"Executive quote providing perspective on the announcement," said
[Full Name], [Title] at [Company]. "Second sentence of quote adding
depth or forward-looking statement."
Body paragraphs with additional details, arranged in descending order
of importance (inverted pyramid).
"Supporting quote from partner, customer, or analyst," said
[Full Name], [Title] at [Organization].
Final paragraph with availability, pricing, or next steps.
About [Company]
[Company] is a [description]. Founded in [year], the company
[brief background]. For more information, visit [website].
Media Contact:
[Name]
[Email]
[Phone]Section-by-Section Guide
Headline
❌ Company X Announces Revolutionary New Product That Will Change Everything!
❌ Press Release: Company X
❌ Company X's Amazing Product Launch
✅ Company X Launches AI-Powered Analytics Platform for Enterprise Teams
✅ Company X Raises $25 Million Series B to Expand Global Operations
✅ Company X Partners With Acme Corp to Accelerate Cloud MigrationRules:
- Present tense, active voice
- No period at end
- No superlatives ("revolutionary", "groundbreaking", "best-in-class")
- No exclamation points
- Include the key news element
- Title case
Dateline
SAN FRANCISCO, Jan. 15, 2026 —
NEW YORK, March 3, 2026 —
LONDON, Dec. 10, 2026 —AP month abbreviations: Jan., Feb., Aug., Sept., Oct., Nov., Dec. (March, April, May, June, July spelled out)
Lead Paragraph
Answer WHO, WHAT, WHEN, WHERE, WHY in 25-35 words:
❌ "We are thrilled to announce that after months of hard work, our talented
team has created something truly special that we think you'll love."
✅ "Company X, a developer tools startup, today launched DataFlow, an
AI-powered analytics platform that automates reporting for enterprise
engineering teams."Quotes
Rules:
- 1-2 quotes maximum (CEO/founder + partner/customer)
- Never start a quote with "I"
- Attribution format: "Quote," said Full Name, Title at Company.
- Quotes should add perspective, not repeat facts from the body
- Forward-looking quotes work well: "We believe this will..."
❌ "I am so excited about this launch," said John Smith.
❌ "We launched a new product today," said the CEO.
✅ "Enterprise teams spend an average of 15 hours per week on manual
reporting," said Sarah Chen, CEO of Company X. "DataFlow eliminates
that burden entirely, letting engineers focus on building."
✅ "Since adopting DataFlow, our reporting cycle dropped from three days
to three minutes," said Marcus Lee, VP of Engineering at Acme Corp.Boilerplate (About Section)
About Company X
Company X is a [category] company that [what it does] for [who].
Founded in [year] and headquartered in [city], the company serves
[number] customers across [industries/geographies]. For more
information, visit www.companyx.com.Keep to 3-4 sentences. Consistent across all press releases.
Media Contact
Media Contact:
Jane Doe
PR Manager, Company X
jane@companyx.com
(555) 123-4567The Inverted Pyramid
Most important information first. Each paragraph is less critical than the one before. Editors cut from the bottom.
┌─────────────────────────┐
│ MOST IMPORTANT │ Lead: core announcement
│ (Who, What, When, │
│ Where, Why) │
├─────────────────────────┤
│ IMPORTANT DETAILS │ Supporting facts, context
│ (How, stats, quotes) │
├─────────────────────────┤
│ BACKGROUND │ Industry context, history
│ (Context, trends) │
├─────────────────────────┤
│ ADDITIONAL INFO │ Availability, pricing
│ (Nice to have) │
├─────────────────────────┤
│ BOILERPLATE │ About section, contact
└─────────────────────────┘Research & Fact-Checking
Verify Claims
# Check market size claims
infsh app run tavily/search-assistant --input '{
"query": "enterprise analytics market size 2024 2025 forecast"
}'
# Verify competitor claims
infsh app run exa/search --input '{
"query": "Company X competitors enterprise analytics market share"
}'
# Get industry statistics
infsh app run exa/answer --input '{
"question": "How much time do engineering teams spend on reporting weekly?"
}'Add Context
# Industry trends for the "why now" angle
infsh app run tavily/search-assistant --input '{
"query": "AI automation enterprise reporting trends 2024"
}'Press Release Types
Product Launch
Focus: What it does, who it's for, why it matters, availability Quote: CEO or product lead on the vision
Funding Announcement
Focus: Amount, round, lead investor, what funds will be used for Quote: CEO on growth plans + lead investor on why they invested
Partnership
Focus: What the partnership enables, benefits to customers Quote: One from each company
Milestone / Achievement
Focus: The metric, growth trajectory, what it means Quote: CEO on the journey and what's next
Executive Hire
Focus: Who, their background, what they'll lead Quote: CEO on why this hire + new exec on why they joined
Length Guidelines
| Element | Length |
|---|---|
| Headline | 10-15 words |
| Subheadline (optional) | 15-25 words |
| Total body | 400-600 words |
| Quotes | 2-3 sentences each, max 2 quotes |
| Boilerplate | 3-4 sentences |
| Total | 500-800 words |
Over 800 words and editors won't read it. Under 400 and it lacks substance.
AP Style Quick Reference
| Rule | Example |
|---|---|
| Numbers 1-9 spelled out, 10+ as digits | "nine employees" / "10 employees" |
| Percent as one word | "15 percent" (not 15% in body text) |
| Titles before names capitalized | "CEO Sarah Chen" |
| Titles after names lowercase | "Sarah Chen, chief executive officer" |
| Company names: no Inc./Corp. in body | "Company X" not "Company X, Inc." |
| Dates: month day, year | "Jan. 15, 2026" |
| States abbreviated in dateline | "SAN FRANCISCO, Calif." |
| Serial comma: AP does NOT use it | "fast, simple and effective" |
Common Mistakes
| Mistake | Problem | Fix |
|---|---|---|
| Superlatives | "Revolutionary" = ignored by editors | State facts, let readers judge |
| Exclamation points | Unprofessional | Never use in press releases |
| Starting quotes with "I" | Informal, weak opening | Start with a fact or insight |
| Burying the lead | Key news in paragraph 3 | Most important info first |
| Too long | Won't be read | 500-800 words max |
| Jargon | Alienates non-expert readers | Write for a general audience |
| No fact-checking | Credibility risk | Verify all claims and statistics |
| Missing contact info | Journalists can't follow up | Always include media contact |
Checklist
- Headline: present tense, active voice, no period, no superlatives
- Dateline: correct AP format (CITY, STATE, date)
- Lead: WHO, WHAT, WHEN, WHERE, WHY in first 25 words
- Inverted pyramid: most important first
- Quotes: attributed, don't start with "I", add perspective
- All claims and statistics fact-checked
- Boilerplate: consistent with other releases
- Media contact: name, email, phone
- 500-800 words total
- Read aloud for flow
Related Skills
npx skills add inference-sh/skills@web-search
npx skills add inference-sh/skills@prompt-engineeringBrowse all apps: infsh app list