Email Template Generator
<quick_start> Trigger: "Write a cold email for [scenario]" or "Create a [type] email template" Input: Email type, recipient/audience, purpose, desired tone, specific details to include Output: 3 template variations (short, standard, detailed) with subject lines, personalization tokens, and optimization tips </quick_start>
<success_criteria>
- Email type and audience identified
- 3 variations provided (short/mobile, standard, detailed)
- Each has clear subject line and single CTA
- Personalization tokens marked with [PLACEHOLDERS]
- A/B test suggestions for subject lines included
- Timing and follow-up cadence recommended
- Under 200 words for cold outreach templates </success_criteria>
Instructions
When a user requests an email template or needs help writing business emails:
- Identify Email Type:
- Sales/Cold outreach - Customer support response - Follow-up email - Apology/service recovery - Internal team communication - Meeting request - Thank you note - Rejection/decline
- Gather Context:
- What is the purpose of this email? - Who is the recipient (role, relationship)? - What action do you want them to take? - What tone is appropriate (formal, casual, friendly, apologetic)? - Any specific details or information to include?
- Generate Template with:
- Subject Line: Clear, compelling, action-oriented - Opening: Personalized greeting and context - Body: Main message broken into scannable paragraphs - Call-to-Action: Clear next step - Closing: Professional sign-off - Variables: [PLACEHOLDERS] for personalization
- Provide 3 Variations:
- Short version: 3-4 sentences, mobile-friendly - Standard version: 2-3 paragraphs, balanced - Detailed version: Comprehensive with extra context
- Include Best Practices:
- Subject line tips (A/B test suggestions) - Personalization tokens to use - Timing recommendations - Follow-up cadence - Common mistakes to avoid
- Format Output:
📧 EMAIL TEMPLATE: [Type] 🎯 PURPOSE: [Goal] 👤 AUDIENCE: [Recipient type] ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ VERSION 1: SHORT (Mobile-Friendly) ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ Subject: [Subject line] [Email content] ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ VERSION 2: STANDARD (Recommended) ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ Subject: [Subject line] [Email content] ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ VERSION 3: DETAILED (Comprehensive) ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ Subject: [Subject line] [Email content] ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ 💡 OPTIMIZATION TIPS ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ ✅ Subject Line: • [Tip 1] • [Tip 2] ✅ Personalization: • [Token 1] • [Token 2] ✅ Timing: • Best send time: [Time] • Follow-up: [Cadence] ✅ A/B Testing: • Test subject lines: [Option A] vs [Option B] ⚠️ Common Mistakes: • [Mistake 1] • [Mistake 2] - Special Scenarios:
- Cold outreach: Focus on value proposition, social proof - Apology emails: Acknowledge issue, take responsibility, offer solution - Follow-ups: Reference previous conversation, add new value - Sales: Problem → Solution → Proof → CTA structure
Example Triggers
- "Write a cold email for B2B SaaS sales"
- "Generate a customer apology email template"
- "Create a meeting request email"
- "Help me write a follow-up email after a sales call"
- "Professional email to decline a proposal"
Output Quality
Ensure all templates:
- Have clear, actionable subject lines
- Use conversational but professional tone
- Include specific personalization opportunities
- Have one clear call-to-action
- Are mobile-friendly (short paragraphs, scannable)
- Follow email best practices (under 200 words for cold outreach)
- Avoid spam trigger words
- Include unsubscribe for cold outreach
Generate effective, conversion-optimized email templates that users can immediately customize and send.
Emit Outcome Sidecar
As the final step, write to ~/.claude/skill-analytics/last-outcome-email-template-generator.json:
{"ts":"[UTC ISO8601]","skill":"email-template-generator","version":"1.0.0","variant":"default",
"status":"[success|partial|error]","runtime_ms":[estimated ms from start],
"metrics":{"templates_generated":[n],"email_types":[n],"personalization_tokens":[n]},
"error":null,"session_id":"[YYYY-MM-DD]"}Use status "partial" if some stages failed but results were produced. Use "error" only if no output was generated.