Board Meeting Prep
Generate complete board meeting packages — agenda, financial summary, KPI dashboard, risk register, and action item tracker.
What This Does
Takes your company context and produces a ready-to-present board package that covers what directors actually care about: cash position, burn rate, revenue trajectory, key risks, and decisions needed.
How to Use
Tell the agent what you need:
- "Prepare board materials for Q1 review"
- "Generate a board deck covering last quarter's performance"
- "Create an emergency board update on [situation]"
Board Package Structure
1. Executive Summary (1 page max)
- Company health: GREEN / YELLOW / RED
- Cash position and runway (months)
- Revenue vs plan (actual / forecast / variance)
- Top 3 wins since last meeting
- Top 3 risks requiring board attention
- Decisions needed from the board
2. Financial Dashboard
METRIC | ACTUAL | BUDGET | VARIANCE | YoY
Revenue | $___ | $___ | ___% | ___%
Gross Margin | ___% | ___% | ___pp | ___pp
Burn Rate | $___/mo | $___/mo | ___% | ___%
Cash Position | $___ | $___ | $___ | —
Runway | ___ mo | ___ mo | ___ | —
CAC | $___ | $___ | ___% | ___%
LTV | $___ | $___ | ___% | ___%
LTV:CAC | ___x | ___x | ___ | ___
Net Revenue Ret. | ___% | ___% | ___pp | ___pp
Headcount | ___ | ___ | ___ | ___3. KPI Deep Dive
Revenue Breakdown
- By product line / segment
- New vs expansion vs renewal
- Pipeline coverage ratio (target: 3x)
- Win rate trend (last 4 quarters)
Customer Health
- Total customers / net adds
- Churn rate (logo + revenue)
- NPS / CSAT scores
- Top 5 accounts by ARR
Product & Engineering
- Features shipped vs planned
- Technical debt ratio
- Uptime / SLA performance
- Roadmap progress (% on track)
4. Risk Register
| # | RISK | LIKELIHOOD | IMPACT | MITIGATION | OWNER | STATUS |
|---|---|---|---|---|---|---|
| 1 | L/M/H | L/M/H | Open/Mitigated | |||
| 2 | L/M/H | L/M/H | Open/Mitigated | |||
| 3 | L/M/H | L/M/H | Open/Mitigated |
Risk Categories:
- Market / competitive
- Financial / cash flow
- Operational / team
- Regulatory / compliance
- Technology / security
- Customer concentration
5. Strategic Updates
Last Quarter Objectives — Scorecard
| OBJECTIVE | TARGET | ACTUAL | STATUS |
|---|---|---|---|
| ✅/⚠️/❌ |
Next Quarter Objectives
| OBJECTIVE | METRIC | TARGET | OWNER |
|---|---|---|---|
6. Decisions Needed
For each decision item:
- Context: What happened and why this matters
- Options: 2-3 paths with pros/cons
- Recommendation: Management's preferred path
- Timeline: When decision is needed by
- Financial impact: Cost / revenue implications
7. Appendix
- Detailed financials (P&L, balance sheet, cash flow)
- Customer list changes (new logos, churned, expanded)
- Hiring plan vs actuals
- Cap table summary (if fundraising)
- Competitive landscape update
Agenda Template
BOARD MEETING AGENDA — [Company] — [Date]
1. Call to Order & Attendance (5 min)
2. Approval of Previous Minutes (5 min)
3. CEO Update & Executive Summary (15 min)
4. Financial Review (20 min)
- P&L walkthrough
- Cash position & runway
- Budget variance analysis
5. KPI Dashboard & Metrics (15 min)
6. Product & Engineering Update (10 min)
7. Go-to-Market Update (10 min)
8. Risk Register Review (10 min)
9. Strategic Discussion: [Topic] (20 min)
10. Decisions & Votes (10 min)
11. Action Items & Next Meeting (5 min)
12. Executive Session (if needed) (15 min)
TOTAL: ~2 hours 20 minutesPre-Meeting Checklist
- [ ] Financial close complete (T-10 days)
- [ ] KPI data pulled and verified (T-7 days)
- [ ] Draft materials to CEO for review (T-5 days)
- [ ] Final materials to board (T-3 days minimum)
- [ ] Calendar invite with Zoom/location confirmed
- [ ] Previous meeting action items status updated
- [ ] Board portal updated (if applicable)
- [ ] Consent agenda items distributed
Post-Meeting
- [ ] Minutes drafted within 48 hours
- [ ] Action items assigned with deadlines
- [ ] Follow-up materials sent to directors
- [ ] Next meeting date confirmed
Tips
- Lead with the bad news. Boards hate surprises more than problems.
- One page of insight beats ten pages of data.
- Every metric needs context: vs plan, vs last quarter, vs industry.
- If you need a decision, frame it clearly with options and a recommendation.
- Send materials 3+ days early. Directors who read ahead ask better questions.
Need industry-specific board templates? Check out the AfrexAI Context Packs — $47 each, covering Fintech, Healthcare, Legal, SaaS, and more. Each pack includes sector-specific KPIs, compliance requirements, and benchmarks your board expects to see.
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