Accounts Receivable Manager
Automate AR workflows: aging analysis, collection prioritization, payment follow-ups, cash application, and bad debt forecasting.
What It Does
- AR Aging Report — Bucket outstanding invoices by 0-30, 31-60, 61-90, 90+ days with risk scoring
- Collection Priority Queue — Rank overdue accounts by amount × days × risk for optimal follow-up order
- Payment Reminder Drafts — Generate professional escalation emails (friendly → firm → final notice → collections)
- Cash Application Matching — Match incoming payments to open invoices with variance handling
- Bad Debt Forecasting — Predict write-offs using historical payment patterns and aging trends
- DSO Tracking — Calculate Days Sales Outstanding with trend analysis and benchmarks by industry
How to Use
Tell your agent what you need:
- "Run an AR aging analysis for our open invoices"
- "Prioritize our collection queue — what should we chase first?"
- "Draft a 60-day overdue reminder for [client name]"
- "Our DSO is 47 days — how does that compare to SaaS benchmarks?"
- "Forecast bad debt exposure for Q1"
AR Aging Buckets
| Bucket | Risk Level | Action |
|---|---|---|
| Current (0-30) | Low | Monitor |
| 31-60 days | Medium | Friendly reminder |
| 61-90 days | High | Escalation call + written notice |
| 90+ days | Critical | Final demand → collections/write-off review |
Collection Priority Formula
Priority Score = (Invoice Amount × 0.4) + (Days Overdue × 0.3) + (Customer Risk Score × 0.3)Customer Risk Score (1-10) based on:
- Payment history (avg days to pay)
- Number of past-due invoices
- Credit limit utilization
- Industry default rates
Payment Reminder Escalation
Day 1 (Invoice Due)
Subject: Invoice #[NUM] — Payment Due Today Tone: Friendly, informational
Day 7 (1 Week Overdue)
Subject: Friendly Reminder — Invoice #[NUM] Past Due Tone: Warm but clear
Day 30 (1 Month Overdue)
Subject: Payment Required — Invoice #[NUM] Now 30 Days Past Due Tone: Professional, firm
Day 60 (2 Months Overdue)
Subject: Urgent — Invoice #[NUM] Significantly Overdue Tone: Serious, mention late fees / service impact
Day 90+ (Final Notice)
Subject: Final Notice — Invoice #[NUM] Requires Immediate Payment Tone: Formal, mention collections referral
DSO Benchmarks by Industry
| Industry | Good DSO | Average DSO | Poor DSO |
|---|---|---|---|
| SaaS / Software | <30 | 30-45 | >60 |
| Professional Services | <35 | 35-55 | >70 |
| Manufacturing | <40 | 40-60 | >75 |
| Construction | <45 | 45-70 | >90 |
| Healthcare | <35 | 35-50 | >65 |
Bad Debt Forecasting Model
Estimate write-off probability by aging bucket:
- Current: 1-2% default rate
- 31-60 days: 5-8%
- 61-90 days: 15-25%
- 90-120 days: 30-50%
- 120+ days: 50-80%
Apply to outstanding amounts for expected loss provision.
Cash Application Rules
- Exact match — Payment amount matches one open invoice exactly
- Combination match — Payment matches sum of multiple invoices
- Short payment — Payment < invoice amount → flag for dispute/deduction review
- Overpayment — Payment > invoice → apply to oldest open balance or issue credit
- Unidentified — No match found → hold in suspense, research within 48 hours
Output Format
When generating AR reports, include:
- Total AR outstanding
- Aging distribution ($ and %)
- Top 10 overdue accounts by priority score
- DSO current vs. 3-month trend
- Estimated bad debt exposure
- Recommended actions (who to call, what to send)
Take It Further
This skill handles AR analysis and workflows. For full financial operations automation:
- AI Agent Context Packs — Industry-specific agent configs for Fintech, Professional Services, SaaS, and more ($47 each)
- AI Revenue Leak Calculator — Find where your business is losing money to manual processes
- Agent Setup Wizard — Get your AI agent configured in minutes
Built by AfrexAI — operational AI for businesses that run on results, not hype.